Calculators allow Company Administrators to create a function to generate accrual hours earned by the employee on a periodic basis. The hours are then added to the employee’s accrual “bank” so that they can be used for future time off requests linked to the accrual account.
Selecting the Accrual link opens the list of established Accrual Calculators within your company.
From this list the user can Edit or Delete any existing calculator by selecting the corresponding option available for each.
Clicking the Create Calculator Setting Set link opens the Create New Accrual Calculator window. Here the user defines the settings and rules associated with the new account beginning with a Name (req’d) and Description if needed.
Enter the Accrual Rate (req’d), in hours, to be added to the accrual account at each frequency interval.
Select the Accrual Account, which account will receive the calculated accrued hours, from the dropdown menu.
If there is a Max Accrual rate that can be reached before the hours must be used prior to accruing more, enter that value in this field. If there is no maximum, leave this field blank.
Select the Frequency for which that the hours will accrued, such as Pay Period, Monthly, Anniversary, etc, and check the Run on Frequency box to enable. Company settings determine the options displayed in this menu.
If there is an amount of employment time required prior to accruing, enter the value in the Minimum Required Employment to Accrue field.
Check the Lump Sum option to award a total amount of hours after their employment requirement is met. If selected, the calculator will only run once for the employee.
The Years of Service option can be used if there is a different amount of time that is accrued based on years of employment. For instance, if an employee accrues a certain amount of time from the time they’re hired through the first five years of, enter 0 in the Lower Bound. Then after five years the amount increases, enter 5 in the Upper Bound field.
*Based on Location: Check the Should Enforce Activity to enforce the activity rule that states individuals must work 4 hrs/day and 15 days/month to be considered an active employee.
Selecting the Bank option allows the user to choose the time period the accrued time remains in the bank account until it can be used.
Check the Active option to enable the accrual calculator.
*Available for Pay Period Frequency only based on Location: The Accrue by the Hour option applies the associated Pay Codes displayed in this section where the employee accrues by the hours worked for those Pay Codes multiplied by the rate of earning. Click the Plus icon to select from the available Pay Codes
Selecting the Based on Hours Worked option allows the user to define and adjust the accrual rate based on the amount of hours worked. This is necessary if the rate of earnings changes based on how many hours the employee worked in the period. For example, working 20 hours might earn at only 50 percent of the rate of someone who works 40 hours.
The Years of service option allows users to define the accrual amount based on the how long the employee has been employed.
Define the Minimum years (Lower bound) and Maximum years (Upper bound), then select the As of date from the available options.
Once the new Accrual Calculator is saved, the user can add Employee Classifications while editing. This section displays the specified Employee Classification to be associated with the Accrual Calculator.
Click the Plus icon to add Employee Classifications.