The Location Administrator uses the Run Award page to view Employee preferences, display preference and award status, manually add preferences, and run the automated process to award preferences. In addition, this screen also allows for the manual awarding and unawarding of preferences.
Submitted preferences are noted in the Preferences column and can be seen by expanding the employee row. Before the run award process is executed, all preferences will appear in the "Not Awarded" column.
Employees can be selected individually or the Location Administrator can Select All to run process against the full list of employees. Once selections are made, click the Run Award link. This will run the process to try to award preferences for the selected employees taking into account seniority, accrual accounts, and other factors configured in the bid package and bid round.
A successfully processed message will display noting the Run Awards process was successful, not necessarily that all selections were awarded. To see details, click the Expand All link or the link beside an individual employee.
The Awarded column contains preferences that are granted. The Not Awarded column contains preferences either not awarded or not yet selected and run through the Run Awards process.
The best practice is to use the "Run Award" link to run the preferences through the proper end-to-end validation. On occasion, the Location Administrator may wish to override the processing rules to award or unaward a preference. To override, click the white "thumbs up" or "thumbs down" icon beside the preference, which will override some rules and move preference to the Awarded/Not Awarded column. Refer to the user's Location rules as needed, if an override is deemed necessary and permitted based on contracts, rules, or requirements.
The Clear Selected Awards button allows the location admin to select specific employees and have their awards be cleared (unawarded).
The View Process Log button, available at the top of the window, displays a report allowing Location Administrators to view all run results for the full Bid Round including a reason why Preferences were or were not awarded. As more runs are initiated, this report will expand to include the new data.
Location Administrators can also manually add preferences to employees included in the Bid Round by clicking the + Add Preference button available for each listed employee. From the Add Preference dialog, Location Administrators can select from the listed preferences then click the + Add button to add and save.
NOTE: Persistent Bid Preferences must meet the current Bid Round requirements in order to be awarded.
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