Hours Charged

This window allows the user to determine how Vacation Time Off will be charged for each Bid Preference that is awarded within the system by selecting from the listed options. Leftover accrual hours can remain in the employee’s accrual account or go towards the charge for the awarded week. 

The following options are available: 

• No Charge - selecting this means that upon award of a vacation preference, there will be no charge made.
• Hours charged for weeks based on entered value for each employee - this option allows location administrators to indicate how the hours will be charged upon publish.  These settings will apply to ALL employees in the vacation bid group (unless employee specific overrides are made).

When selected, the On Award and On Publish sections allow Location Administrators to define how hours will be charged during the award process and how they will be charged on the oublish process (when shifts are assigned to the employee).

On Award settings:

Default hours - the number of hours that will be charged during the award process

Minimum Hours to hold last week - this field allows Location Administrators to specify the minimum amount of hours needed to hold an employee's "last week" of the year, following union requirements which specify that employees do not need the full amount of vacation accrual to be awarded their last week of the year.

On Publish settings:

Actual Hours charged on publish. The options include:

• • • Default hours value - Default hours value (from On Award) which will be charged.

    • Default hours is maximum -

      • The employee having less or equal shift hours in the week than the Default hours value, upon publishing of the award, the employee calendar will reflect all shifts in the week converted to PTO and the PTO bank will reflect the total shift hours.

      • The employee having more shift hours in the week than the value, upon publishing of the award, the employee calendar will reflect the value distributed across all shifts in that week and the PTO bank will reflect the max. value deducted.

    • Default Hours is minimum -

      • The employee having more or equal shift hours in the week than the value, upon publishing of the award, the employee calendar will reflect all shifts in the week converted to PTO and the PTO bank will reflect total shift hours.

      • The employee having less shift hours in the week than the value, upon publishing of the award, the employee calendar will reflect the value distributed across all shifts in that week and the PTO bank will reflect the min. value deducted.

Ignore Accruals - check this box if you want employee accruals to be ignored during the publish process.  This implies that accruals could go negative if the employee does not have enough hours to "pay" for what is being charged.

How to apply hours - this setting is used to define how the charged hours will be applied to the shifts when there aren't enough hours to cover all the shift hours.  This will typically happen due to insufficient accruals.

• Spread evenly across shifts - hours charged will be distributed evenly across all the shifts in the award.  
• Chronologically - hours charged will be distributed starting with first shift and will continue with subsequent shifts until the hours run out

• Based on scheduled shift hours - the employee calendar will reflect all shifts in the week converted to PTO and the PTO bank will reflect the shift hours.
• Based on Status and Years of Service - this option allows the location administrator to charge hours differently based on their Status and/or Years of Service.

Click the + button to Charge by Employee Status (multiple can be added). Select the Status from the dropdown menu, enter the years of service, and specify additional required information (these are the same fields as described above under the Hours charged for weeks based on entered value for each employee option).

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*Note: Not all companies have all of the items described in the Online Help.

*Please note, the ARCOS online documentation is a living document that is always under review. If you see information that is inconsistent with the behavior in the application, or you do not see a page covering an ARCOS feature you would like to know more about, please contact the ARCOS Support Center.