Assigning a single person to a hotel is simple, but there is also functionality that allows you to assign lodging to several members at one time with just a few clicks.
Note: Prior to assigning lodging to members, lodging availability must be set within the Lodging Mode.
To assign lodging to several members at one time
Navigate to the Lodging Assignment Mode.
Select the group, crew or members you want to assign lodging to from the Crew Panel. You can make your selection by checking the checkbox to the right of the group, crew or member. Selected members are highlighted yellow.
Note: If you select a member, who already has a lodging assignment, ARCOS will skip the member and will not change their current lodging assignment.
Select the lodging type from the Hotel Panel. You can select an entire hotel, multiple hotels or select room types from several hotels.
Note: The lodging assignments are prioritized from the order in which the lodging type appears in the Hotel Panel, from top to bottom.
Verify that the number of booking days is set to the amount of days you wish to assign lodging for the selected members. The number of Booking Days can be set in the Panels toolbar.
Click the Assign button, next to the number of Booking Days. ARCOS will begin assigning lodging to the selected members.
Note: Depending on the number of members and booking days selected, it may take a minute or two. Do not leave the page while ARCOS is still assigning rooms. ARCOS will present a completion pop-up notification once all assignments have been made.