Vehicle Crew Tracking Report

The Vehicle Crew Tracking Report provides the ability to track employees by vehicle ID. This gives the operators the ability to see where a company vehicle is currently located, where its "home" base is, what its current status is, who is currently using the vehicle, and how long they have been working. The vehicle's movements, which are tied to callouts and shift schedules, are tracked via this report. Vehicles are maintained and created on the Vehicle Maintenance page. Employees are assigned to a vehicle via Employee Modify page and selecting a vehicle from the Vehicle dropdown. The assigned vehicle ID for an employee can also be changed per a working record via Schedule Record Modify pop-up.

Vehicle

Type of company vehicle used by the employee. Can be configured one of three ways:

• Type: A user-defined dropdown menu (bucket truck, backhoe, etc.).

• String: A free-form textbox.

• Vehicle ID: A user-defined dropdown that associates the employee with a specific vehicle by ID number. This ID is tied to Crew Tracking Report and Vehicle Maintenance.

Note: The vehicle is a vital part to Matched Crew Calling and Crew in the Barrel callout rules.

WARNING: If an employee is assigned a vehicle on his schedule record and his default vehicle on his employee record is changed, the employee will no longer appear on the report with the originally assigned vehicle but with the new vehicle.

Note: All changes to vehicle locations, both work and permanent, occur in real time. It is not possible to schedule future changes to vehicle work locations, or to edit vehicle work locations in the past.

Only employees who are currently working and have a vehicle assigned to their current working record will appear on the Vehicle Crew Tracking Report.

Hover over any of the fields below and when your mouse pointer turns into a pointing finger, click that link for further information about the field.

Description of Columns

• Location Filter: The Location Filter is used to limit the vehicles that display based on their current working location.

• Vehicle Type Filter: The Vehicle Type Filter is used to limit the Vehicle Types that display on the report. If no Vehicle Types are selected then the report will show all available Vehicle Types.

• Date/Time: If the Date/Time checkbox is unchecked, a calendar selector will display and the user can select a specific point time to view working records. If the Date/Time checkbox is checked, ARCOS will display vehicles that are currently out working and will auto-refresh the page every 5 minutes, keeping the user updated.

• Display: When the Display Summaries checkbox is checked, ARCOS will display additional tables on the report summarizing the above working records.

• Vehicle ID: The Vehicle ID field lists the name given to the vehicle on the Vehicle Maintenance page and the home location of the vehicle.

• Vehicle Type: Vehicle Type is the type vehicle that is assigned. Vehicle Types are created on the Vehicle Type page and are assigned to vehicles via Vehicle Maintenance page.

• Vehicle Ph/Radio: The Vehicle Ph/Radio field is used to track the vehicle's phone or radio number. The Vehicle Ph/Radio is set for a vehicle on the Vehicle Maintenance page. For some companies, clicking on the Vehicle Ph/Radio field for a vehicle will change the field to an editable field. To save changes made to the Vehicle Ph/Radio field click out of the textbox.

• Members: Members is the employee assigned to the vehicle and their Web ID. The employee's name is a link to the Schedule Record Modify popup for the record he is currently working. From the Schedule Record Modify popup the employee's assigned vehicle can be changed for that schedule exception only.

• Location & Classification: The Location and Classification field displays the working employee's home location and their primary class. Both of these items are set on the Employee Modify page for the employee.

• Cum Hrs: The Cum Hrs field displays the total number of hours the employee has worked.

• The Comment is the comment that is associated with the employee's current working exception. The schedule comment can be modified on the Schedule Record Modify popup.

• Devices: Devices lists all devices listed on the employee's record including the device type, rather it is active or not, and any comments that are associated with the device.

  • Device Types: R = Regular Phone, C = Cell Phone, P = Pager

  • Device Status: Y = Active (ARCOS will make calls to the device during a callout), N = Not Active, X = Transfer Number

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*Note: ARCOS documentation is a living document. For inconsistencies or missing features, contact ARCOS Support. Not all companies have all items in the Online Help.