Placing an Employee on Exception

Employees can be placed on Schedule Exception any time they are not working, using the Schedule Exception screen. The exception can start immediately or can be set for some time in the future. For example, if an employee's vacation schedule is known several months in advance, it can be entered into ARCOS immediately instead of waiting until the vacation begins.

When shifts that span days are created in ARCOS, they are flagged with either "P" to indicate that the shift started the previous day or "N" to indicate that the shift ends on the next day. For shifts that span days, the entry in the Today's Shift column of the Schedule Exception page indicates either "P" or "N" to make it clear which part of the indicated shift hours will be worked today.

It is generally assumed in ARCOS that employees do not work Holidays, if an employee has a shift scheduled for a holiday, the shift record is masked by the holiday. On the Schedule Exception page, the Today's Shift column displays "Holiday" if the employee is NOT working (their shift is masked) and displays the working time if the employee is working on the holiday.

If your company uses the Vacation Management module, please follow the instructions in Scheduling Vacation or Personal Holidays in the Vacation Management module because your Schedule Exception page contains slightly different options.

To Place an Employee on a Schedule Exception

1. Click the Schedule tab. The Schedule screen displays

2. Click Schedule Exception. The Employee Schedule Exception list displays.

   

Note: If your company uses the Schedule Exception Timeline functionality, a button with that name displays at the top of the Schedule Exception page. The Schedule Exception Timeline page provides a timeline view of the schedule exceptions for employees for any 14 day period you select.

3. Select the employee to whom you wish to assign an exception. The Schedule Exceptions screen displays.

   

Note: If your company uses the Quick Create Schedule Exception functionality, a button with that name displays at the top of the Schedule Exception page for the selected employee. The Quick Create Schedule Exception page provides a different layout for entering the exception information for the employee.

4. Click the Add New Schedule Record button at the bottom of the page. The Schedule Record Add pop-up displays.

5. Select the appropriate Schedule Exception from the Event Type dropdown menu.

   

6. Select the beginning and ending dates and times from the Start Date - End Date calendar pickers.

Note: If the time you select exceeds 24 hours, a pop-up window appears asking you to confirm your selection. Click OK to confirm, Cancel to return to the selection screen.

7. Click the Save and Close button to save the record and close the Schedule Record Add pop-up.

Note: Click the Refresh button to view the newly created schedule exception on the Schedule Exceptions page for the employee.

 When you view the employee's schedule, the exception you created displays in GREEN text.

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*Note: ARCOS documentation is a living document. For inconsistencies or missing features, contact ARCOS Support. Not all companies have all items in the Online Help.