Using Day View Schedules

When you are in Day view mode, you can filter lists for customized viewing, modify, add, copy, and delete schedule records, and adjust existing schedule records by sliding the record to the left or to the right a specified amount of time. ARCOS has three Day views from which to choose: 14 Day View, 7 Day View, and 1 Day View.

The 14 Day View and 7 Day View contain the same functions and show the same information. The 1 Day View shows the same information as the other day views plus listing the Classification and the Level 4 location for each employee. Companies who track vehicle, radio, or supervisor information have columns for each on the 1 Day View as well. The buttons in both the Selector and Tools sections remain the same in all three Day Views.

The 14 Day View and 7 Day View display detailed information concerning the various statuses of employees, such as schedule records, callouts and holdovers worked, schedule exceptions (vacation, sick, etc.) scheduled and taken, modified shifts and scheduled shift time missed. Some companies also include a Supervisor column on their Day view pages.

Callout

The process of requesting employees to work during their off hours or for non-shift work, usually contacted by phone and/or pagers.

Holdover

Holdover, also know as Continuous Day, Extension of Shift, or Extended Day, is defined as the time that an employee is working beyond the end of their shift. In the event an employee is held over past their normal shift, an authorized user must update ARCOS with this information so that the employee is not called at home (since they are still at work).

Schedule Exceptions

Schedule exceptions are employee statuses outside a normal shift. When an employee is assigned to one of these exceptions, ARCOS may not call him for a callout. Exceptions include illness, vacation, jury duty, or another other excused or unexcused reason.

These views also allow the modification of existing records (work statuses and schedule exceptions) and creation of new records.

For companies who use track crews and vehicles, there is a vehicle column in the 1 Day View that displays the default vehicle that is assigned to the employee. If there is no vehicle in the column, the employee is does not have a default assigned vehicle.

Some companies further customize the 1  Day View or the 2 Day View, adding columns for Supervisor, Duty Phone, Crew Type, Shift, and/or Band.

Button	Function
Tools
	Add a schedule record to an employee. Only schedule exceptions and working normal shift can be added through this function.
	Copy a schedule record from one employee to another.
	Delete a schedule record from an employee.
	Adjust a shift to start or end earlier or later than originally scheduled.
	Print schedule.
	Export schedule to CSV (Comma Separated Values) file for inclusion in Microsoft Excel or Access file.
	Export schedule to XLS file for inclusion in Microsoft Excel.
	Opens the schedule information table in a new window for better printing results when using IE.
	Notify ARCOS user (via a pop-up) when something changes on any of the schedule pages. This functionality is not used by all companies.
	Notify a supervisor via e-mail if there is a question or problem with user-entered schedule data on any of the Schedule view pages. This functionality is not used by all companies.
Submit
	Allows you to save any modifications or additions you make to a schedule.
	Allows you to cancel any modifications or additions you made to a schedule, as long as you did not click the Save button first.
Date (Security controlled)
	Allows you to jump back 7 days if you are in the 7 Day View, or 14 days if you are in the 14 Day View.
	Allows you to jump back one day if you are in either the 7 Day View or the 14 Day View.
	Allows you to jump forward one day if you are in either the 7 Day View or the 14 Day View.
	Allows you to jump forward 7 days if you are in the 7 Day View, or 14 days if you are in the 14 Day View.
	Allows you to reset the current set of dates. If you are in the 7 Day View, the current 7 days display and if you are in the 14 Day View, the current 14 days display.

Since each Day View displays many different types of records, each employee record is color coded. See Viewing Individual Records for an explanation of the color coding used on Day View screens.

Note: Weekly shift assignments can only be made in 8 Week or 16 Week Views. Only Daily Schedule Record assignments can be made in 14 Day, 7 Day, or 1 Day Views.

View an example of the 14 Day View .

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*Note: ARCOS documentation is a living document. For inconsistencies or missing features, contact ARCOS Support. Not all companies have all items in the Online Help.