Employee Screen Definitions

The Employee tab provides access to all employee related functions in ARCOS. Below are images of items that are found on the Employee Add, Employee Modify, and Employee View pages. Mouse over any of the fields below and when your mouse pointer turns into a pointing finger, click that link for further information about the field.

Caution! Once you click the arrow to the right of the any dropdown field,  the field turns dark blue, indicating it is the active field on the screen. Once you make a selection in that field, you must click on another area of the screen to deactivate that field. This behavior is true in any MS Windows field that contains a dropdown menu. If you leave the field active and use a wheel mouse, each time you scroll with the wheel, you will change the selection in the field.

  

 

 

Other Items Available that are not Displayed

• Addl Travel Miles: This a textbox that is used to enter a number of miles an employee must travel to get to his vehicle. The number of miles entered here is automatically added to the employee's distance from the trouble location when called for Closest-to-Trouble callouts.

• Additional Skills: A list of additional classifications for which an employee can respond in a callout. This information is used only when a company has a J/A Rule enabled.

• Adj Hours: Used to hold an employee's adjusted hours instead of allowing a different adjusted hours value to appear on every roster the employee is on. This centralizes the handling of adjusted hours and ensures that the single correct value is used for the employee on every roster.

Note: If a roster has no paycodes selected in the Roster Admin Paycodes section for the selected roster, sorting will ignore OT hours, resulting in a seniority sort. In addition, Roster Maint will not display the OT Hours or Adj Hours columns and the Roster View will not display the Hrs. column.

• ARM User Linked and Sync Now: Checkboxes allowing the user to link and/or sync the ARCOS employee to the ARM system.

• ARM Initials: The initials that the employee uses in the company's ARM system.

• Auto-Calculate: ADJ Hours = Average OT Hours for all employees on a roster. Use this box to automatically add or subtract adjusted hours to an employee when his Primary Class changes. The employee hours will be adjusted to equal the average of all employees in that primary class, putting the employee in the middle of the list.

• Birth Date: Employee's birth date. This date is also used as a tiebreaker when employees have the same OT hours and Seniority Date on a list.

• Crew:  This is an optional field that not all companies use. It contains a list of available crews from which to select. The Crew dropdown list defaults to the crews in the employee's home location, but you can switch to a different location by clicking the Loc Filter button to the right of the dropdown arrow. Crews are defined on the Sys Admin tab under Crew Maintenance.

• Crew Leader: Selecting this checkbox identifies the employee as a Crew Leader. Crew Leaders are identified with an asterisk (*) beside the Crew Type on the 1 Day Schedule Record View.

• Curr Assign Date: A calendar icon that allows you to select the date that an employee changes rosters or locations. This field controls the reporting and the associated Data for Current Assignment Only checkbox found on the reports generator pages. The date represents the last time the employee's location or primary class was changed and the OT hours were used to make that employee the max person on the list. ARCOS automatically calculates the maximum overtime hours accumulated for the other employees on the roster to which this employee is being transferred and applies an Assumed Hours record to the employee being transferred such that he has the highest hours total on the roster (Max + .1). When you view a report for an employee who has been transferred from one location or primary class to another, the data for the past assignment is grayed out and the data for the current assignment is bold.

Note: This field is automatically populated when an employee is transferred. Do not change this date unless you are correcting a transfer date problem.

• Employee Type: A dropdown that allows the user to determine if the contact will be a regular ARCOS user, Limited Use user, or a Notify Only contact.

Employee Type

A dropdown that allows the user to determine if the contact will be a regular ARCOS user, Limited Use user, or a Notify Only contact.

• Regular: An employee who is available for display and selection for all ARCOS functionality and is a billable user.
• Limited Use: An employee who is available for display and selection in ARCOS business continuity and storm role functionality only and are not billable employees.
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  • Limited Use employees can do the following:
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    • Have schedules and shifts within ARCOS
    • Have web access
    • Call the inbound system
    • Can create notifications and business continuity and storm role callouts
    • Be called during notifications and business continuity and storm role callouts
  • Limited Use employees will become billable for the billing cycle if one of the following occur:
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    • Called for a non business continuity and storm role callout
    • Create a non business continuity and storm role callout
• Notify Only: For use with the SIREN module. Employees flagged as notify only are only able to receive Notifications, and cannot be called on regular callouts. Contacts flagged as Notify Only cannot call the inbound system. If a Notify Only contact tries to call the inbound system they will be told their ID or PIN are incorrect.
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  • Notify Only contacts are non-billable users unless one of the following is true for the current billing cycle:
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    • Called the inbound system. (The employee would have to be moved to a Regular employee for a short time in order to do this.)
    • Has web access. (Security group other than Level 0.)
    • Has a shift or schedule exception

• Employee Release Callback: A checkbox used to flag an employee to be called by ARCOS after working an exception for X hours. When the employee is called, they will be asked if they wish to release themselves or wish to remain on their schedule record.

• Extended Employee Attributes: Extended Employee Attributes are used to specify additional attributes for the employee during business continuity situations. Extended Employee Attributes are used to build unique rosters to be used business continuity and storm situations.

• Gender: Dropdown to identify the employee gender.

• New Employee: Checkbox the provides the ability to designate employees as "NEW".

• No CDL: Check this box if the employee does not have a Commercial Driver's License.

• Notify Only: For use in the SIREN module. Checkbox to identify the employee as able to receive notifications only.

• Pay Type: Dropdown to identify the employee pay type as hourly or salaried.

• Radio: Optional type of company radio the employee carries. This is a free-form field. No dropdown list exists for this category.

• Reset Web Password: Checkbox on the Employee Administration - Modify screen that allows you to reset the employee's Web Password to the default value of Welcome.

  

• Reset VRU PIN: Checkbox on the Employee Administration - Modify screen that allows you to reset the employee's VRU PIN to the default value of 1234.

  

• RoD Work Location: A dropdown list of all of the customer-supplied locations that employees will report to during a Major Event (in RoD). This field ties to the RoD Work Location column on the Assign Major Event page under the List Maintenance tab. Not all companies use this feature.

Major Event

A Major Event is like a storm period but is maintained in RoD.

RoD

Stands for Resources on Demand which is a third-party application from MacroSoft™ that provides web-enabled emergency resource management for utility companies. RoD manages resource requests, tracks personnel movements, and supports logistics during a large-scale restoration event.

• Sched Alert?: This feature is not used by all companies. If checked the Sched Alert? checkbox is checked, then schedule changes to the employee's schedule record will be available for Schedule Alert e-mails.

• Service Date: Date the employee came into service.

• Shirt Size: Dropdown to identify the employee shirt size.

• Skips: This feature is not used by all companies. This field allows you to adjust an employee's Skips total. See Skips Rule in the Callout Rules section for more information on this rule and how it is used.

• Work Loc: This is a free-form text field that allows details about the employee's work location to be entered by supervisors. The Schedule Record Comment field will also be automatically updated with this information when a new record is created.

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*Note: ARCOS documentation is a living document. For inconsistencies or missing features, contact ARCOS Support. Not all companies have all items in the Online Help.