Holiday Administration

Creating holidays is a function reserved for the individual company because holidays vary widely from company to company. To prevent unauthorized users from making changes to the holiday settings, ARCOS holiday security is divided into three sections:

1. View - allows you access to the Holiday button on the Sys Admin tab. Without this checkbox selected, you cannot see the Holiday button on the Sys Admin tab and have no access to holidays. From the Holiday screen, you can see the list of holidays your company observes. You can click the Holiday Name and view a list of employees who are on duty or have the potential to be on duty for the holiday. Applied holidays and working employees are designated with an "X."

   

2. Add/Edit/Delete - allows you to add new holidays, edit existing holidays, or delete holidays that are no longer observed by your company or by the level for which you are adding or altering it. If you try to add a holiday that already exists, you will receive an error message.

   

   

3. Apply - allows you to apply the holiday so that it is active for your entire company or to selected levels. (Not all companies have the option to apply holidays to different levels.)

You MUST have View access to see the Holiday button on the Sys Admin tab. If the Holiday (View) checkbox is not checked, you have no access to holidays at all. In order to give full access to the Holiday feature, all three of the above must be checked on the Sys Admin page for the user's assigned security group.

In order to use a holiday that you establish, you must select it using the checkbox on the Apply column. Holidays can be set up a year in advance. Once a holiday is established and applied, that date is designated as a holiday in the Schedule module and the associated shift for all employees scheduled to work the holiday is grayed out, making the employee available for a callout.

There are two ways to indicate which employees work on a holiday; one through the Holiday Admin page and the other through the Day view in the Scheduler. Use the instructions for the Holiday Admin page if you have multiple employees you wish to assign to a holiday.

Some companies have an Apply to table that allows them to select the highest level to which they want to apply the holiday. For example, if you wanted Memorial Day apply to the Business Units but not the Parent Company, you would select the Business Unit radio button. For companies that have this option, the Apply to is on a per holiday basis. This is an option that only applies to certain companies. Not all companies have this option available.

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*Note: ARCOS documentation is a living document. For inconsistencies or missing features, contact ARCOS Support. Not all companies have all items in the Online Help.